There is a lack of performance management of district judiciary in Pakistan due to poor data which has resulted in a huge backlog of cases and long delays in the judicial process. The cases are recorded in physical binder files which are stacked in a room. Moreover, it is virtually impossible to flag old cases in the file stack violating National Judicial Policy about pendency.
SolutionOur objective was to enable existing court staff to capture minimal details of a case required to generate analytical insights for the civil judge him/herself and the monitoring hierarchy all the way up to the Lahore High Court using an online, easy-to-use interface. Our system was piloted in Sheikhupura in the court of a Civil Judge, Shazia Munawar and it has now scaled up in district courts of Sheikhupura. It was presented twice at National Judicial Automation Commission meeting at the Supreme Court and at the Lahore High Court in order to plan to replicate the model in more courts.
1. A new case is marked by the Senior Civil Judge which is then assigned to the Civil Judge.
2. The civil judge assigns a hearing date to the case and it goes into cause list which can be traced by the help of a calendar.
3. A judge can self monitor his/her performance by viewing the dashboard which enables him to view up to date statistics. This software not only helps the individual Judge to view the case history but it also helps the Senior Civil Judge in marking of cases on the basis of existing case load among Judges.
4. Introduction of color coded flags (green, blue, red) will enable the Judge to self monitor his/her performance because if a case is adjourned again and again for a particular number of hearings a red flag will appear in front of that case and that will catch the attention of a Monitoring Judge.
5. Criminal Justice Systems rely on three departments Police, Prosecution and Judiciary. When FIR is lodged with the Police, its copy is sent to the concerned Magistrate.
6. After the submission of report 173 (Challan) by the prosecution the court proceeding begins. This system helps the Magistrates to keep a check on the number of FIR’s and Challans submitted in court and to proceed further. Like the Civil system, Criminal Magistrates also have a cause list in which case can be updated on the basis of court proceedings. This is not only helps the Judges to keep a track of case history but it is also improves their liaison with Police and Prosecution.
7. Monitoring in a District is done by District & Sessions Judge. The monitoring dashboard helps D&SJ to view the performance of any Judge by few clicks.
8. It also helps the monitoring Judge to run smart queries on his dashboard based on different types, age, number of hearings and adjournment reasons.
9. With the help of better analytics and custom queries a monitoring Judge can compare the workload of different Judges which will eventually result in improving litigants experience and reducing delays.